1. Introduction

This Privacy Policy explains how M.L TRACTOREN EN MACHINES, a company duly incorporated under the laws of the Netherlands, with its registered office at DORPSVAART 00009 1648LZ DE GOORN (hereinafter referred to as the "Company", "we", "us", or "our"), collects, processes, stores, and protects personal data in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR).

We are committed to ensuring that personal data is processed lawfully, fairly, and transparently.

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2. Data Controller

M.L TRACTOREN EN MACHINES acts as the data controller for all personal data processed under this policy.

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3. Categories of Personal Data

We may collect and process the following categories of personal data:

Identification data (full name, identification details where required)
Contact information (email address, phone number, billing/shipping address)
Company information (company name, registration number, VAT number)
Financial and transaction data (bank details, invoices, payment history)
Communication records (emails, messages, call logs)
Technical data (IP address, browser type, device information, website usage data)

We do not intentionally collect sensitive personal data unless strictly necessary and legally permitted.

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4. Legal Basis for Processing

Personal data is processed strictly on one or more of the following legal grounds:

Performance of a contract (Article 6(1)(b) GDPR)
Compliance with legal obligations (Article 6(1)(c) GDPR)
Legitimate interests pursued by the Company (Article 6(1)(f) GDPR), including fraud prevention, business development, and service improvement
Consent (Article 6(1)(a) GDPR), where explicitly obtained

5. Purpose of Processing

Personal data is processed for the following purposes:

Execution of sales contracts and delivery of goods
Customer relationship management
Invoicing, accounting, and tax compliance
Communication with clients and partners
Legal compliance and dispute resolution
Website administration and security

6. Data Sharing and Disclosure

We may disclose personal data to the following categories of recipients, strictly on a need-to-know basis:

Logistics and transport providers
Financial institutions and payment processors
Accountants, auditors, and legal advisors
IT service providers and hosting providers
Public authorities and regulatory bodies, where required by law

All third parties are contractually bound to ensure confidentiality and compliance with GDPR requirements.

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7. International Data Transfers

Where personal data is transferred outside the European Economic Area (EEA), such transfers will only take place if appropriate safeguards are in place, including:

European Commission adequacy decisions
Standard Contractual Clauses (SCCs)
Other legally approved mechanisms

8. Data Retention

Personal data shall be retained only for as long as necessary to fulfill the purposes for which it was collected, including compliance with legal, accounting, and reporting obligations.

Retention periods may vary depending on the type of data and applicable legal requirements.

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9. Data Security

We implement appropriate technical and organizational measures to ensure a high level of security, including but not limited to:

Access control and authentication mechanisms
Data encryption where appropriate
Secure storage systems
Internal data protection policies and staff training

Despite these measures, no system can guarantee absolute security.

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10. Data Subject Rights

Under GDPR, data subjects have the following rights:

Right of access (Article 15)
Right to rectification (Article 16)
Right to erasure (Article 17)
Right to restriction of processing (Article 18)
Right to data portability (Article 20)
Right to object (Article 21)
Right not to be subject to automated decision-making, including profiling (Article 22)

Requests will be handled within the statutory deadlines.

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11. Exercising Your Rights

To exercise your rights, you must submit a written request to:

M.L TRACTOREN EN MACHINES, Office@mlmachines.nl / Sales@mlmachines.nl

We reserve the right to verify the identity of the requester before processing any request.

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12. Cookies and Tracking Technologies

Our website may use cookies and similar technologies for functionality, analytics, and security purposes. Detailed information is provided in a separate Cookie Policy.

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13. Liability Limitation

To the maximum extent permitted by law, the Company shall not be liable for any indirect, incidental, or consequential damages arising from the processing of personal data, except in cases of gross negligence or willful misconduct.

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14. Updates to This Policy

We reserve the right to amend this Privacy Policy at any time. Any updates will become effective upon publication.

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15. Supervisory Authority

Data subjects have the right to lodge a complaint with the competent supervisory authority in the Netherlands.

Contact Details:  M.L TRACTOREN EN MACHINES, DORPSVAART 00009 1648LZ DE GOORN, NL004712690B83, +31 6100 88614, Office@mlmachines.nl / Sales@mlmachines.nl